4 days, 21 hours ago

IT Project Manager Senior

Context

The Federal Pension Service (FPS) is responsible for implementing the federal pension reforms that will be introduced over the coming years in several phases. These reforms have a broad impact on pension rights, processes, IT systems, and communication to citizens.

To implement these changes in a structured and coordinated manner, the ‘Arizona Reforms’ program was established. Within this program, various (transversal) projects are underway that translate the legal adjustments into concrete changes to IT systems, processes, and clear communication.

To strengthen the follow-up of several of these projects, we are looking for a Project Manager to take the lead in the coordination, planning, execution, and follow-up of the projects within the Arizona Reforms program.

Objective

Ensure coordination, planning, and follow-up of multiple projects within the Arizona Reforms program;

Bridge the gap between the various business and IT teams when converting new legislation into operational reality;

Ensure coherent reporting at the domain and program level;

Steer and support the involved project teams in line with their objectives;

Safeguard the scope, timing, and resources of ongoing and new projects;

Facilitate smooth decision-making with the project/domain/program steering groups and the program manager.

Coordinate change management towards employees and citizens.

All this with the ultimate goal of achieving the timely implementation of the new legislation.

Justification of need

  • The scope, complexity, and legal deadlines of the reforms require strong project management;
  • The transversal character of the projects requires cross-domain coordination;
  • Lack of availability of internal project managers with sufficient experience with projects of this scale;
  • Need to separate the role of analyst / project manager, allowing internal staff to focus on analysis/expertise and the external on project management.

Role and responsibilities

FINANCIAL

  • Reporting on the financial follow-up of activities
  • Reporting assigned/available annual budgets
  • Resource planning and preparing forecasts

HR

  • (Non-hierarchical) Steering of the project team and follow-up of those responsible for the sub-tracks;
  • Planning of required HR resources in connection with the scope of the project;
  • Ensuring clear division of tasks, responsibilities, and competencies within the teams and domains;
  • Transfer of knowledge/experience to internal project managers to strengthen the project management capability within the FPS in the long term.

COMMUNICATION

  • Managing relationships with external stakeholders, facilitating collaboration and decision-making;
  • Managing relationships with internal stakeholders, facilitating collaboration and decision-making;
  • Organizing the necessary communication and guiding the change within the organization.

OPERATIONAL MANAGEMENT

  • Following the project management processes in force within the FPS and using the official reporting channels;
  • Identifying the processes and procedures to be followed and ensuring they are complied with;
  • E.g.: The “administrative” procedures for access to data streams.
  • Integration of change management;
  • E.g.: The impact of the reforms on pension consultants/case managers.
  • Setting up a sustainable and reproducible working and collaboration method, as the future will bring even more pension reforms;
  • Managing scope to respect the available HR and financial resources by defining priorities and, if necessary, highlighting bottlenecks and proposing alternatives.

Skills

  • Proven experience with project management in complex and policy-sensitive contexts:
  • 15 years’ experience with project management;
  • 10 years’ experience with Agile (scrum) framework;
  • 10 years’ experience with Prince2 methodology.
  • Analytical ability and planning skills:
  • 15 years’ experience with business analysis;
  • 10 years’ experience with process analysis and design.
  • Experience with change management;
  • Experience with budget management and financial follow-up (consolidation, etc.);
  • Ability to structure and communicate complex files at management level;
  • Team-oriented leadership style, stimulating and connecting:
  • 10 years’ experience with team management.
  • High adaptability to changing contexts;
  • Autonomy and result-orientation;
  • Fluent trilingualism (NL/FR/ENG) at B2 level;
  • Experience in the public sector required;
  • Knowledge of pensions and the Belgian social security system.

Collaboration

  • Full-time
  • Reports to the Program Manager, Project/Program Sponsor, the Project Steering Group, and the Portfolio Managers of the relevant domains.
  • Immediately available

Apply for this Job

This position was originally posted on Pro Unity.

It is publicly accessible, and we recommend applying directly through the Pro Unity website instead of going through third party recruiters.

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