ABOUT US
You will join the Construction Projects department of the Facility Company, with the Herman Teirlinck building as headquarters on the Thurn & Taxis site, Brussels. The Construction Projects department manages and coordinates construction projects from design to delivery for the Flemish government, both for departments, internal autonomous agencies, and external autonomous agencies.

The Construction Projects department consists of around 90 employees in 4 teams, supported by several internal consultants and experts in specific fields.

• team Study & Coordination Construction Projects
• team Execution Construction Projects
• team Project Support
• team Technical Support

As manager office design, furniture and relocation you will join the team Study & Coordination Construction Projects. The team has about 36 project leaders and assistant project leaders, working in 3 groups of about 10 colleagues each with a sub-portfolio of projects. You will start within the group responsible for the large (re)housing projects and interior projects within our offices.

More information can be found on our website
https://www.vlaanderen.be/nl/vlaamse-overheid/werking-van-de-vlaamse-overheid/bouwprojecten-van-de-vlaamse-overheid

or our Facebook page Bouwprojecten Vlaamse Overheid.

ABOUT THE POSITION:

As manager office design, furniture and relocation, you will contribute to our relocation projects and lead our office relocations from start to finish. On the one hand, within the project team, you will monitor the proper execution of the office design as well as the correct delivery and installation of the furniture pieces. On the other hand, you are the linchpin in our project team, responsible for the smooth progress of the relocations. As manager office design, furniture and relocation, you support the project leaders in both the study and execution phase. Effective communication with clients and stakeholders is essential in this role.

You are expected to draw up detailed relocation plans and coordinate moves from the old to the new building. To ensure this runs efficiently, you will need to label all furniture with a QR code during the study phase, and before the move, you will label all items to be moved with a relocation sticker. For large-scale projects, you will carry out both tasks by managing an external company. Of course, you are also responsible for quality control upon delivery and installation of both the items to be moved and the newly purchased furniture. As you walk through the office, you should proactively carry out small checks: were the correct materials installed, are the cables hung correctly? Are the walls properly installed? Is the furniture undamaged? You also seamlessly align the relocation planning with the schedule of the office design works.

Task Package

Within the responsibilities of the manager office design, furniture and relocation, the following tasks are included:

• Inventory of furniture to be disposed of and/or moved, mapping in DWG plans, and creating an excel inventory
• Advising the project team regarding furniture to be moved in terms of practical feasibility
• Managing the various furniture inventories throughout the project
• Drafting planning for various relocation movements within the housing project
• Labeling of furniture to be moved
• Drawing up new 'passports' for the furniture
• Communication and practical preparation of the entities to be moved
• Direct and make agreements with moving companies during the various relocation phases
• During delivery and installation by moving companies, perform on-site quality control of the moving companies on the day of delivery
• You hold sustainability and circularity in high regard
• You have a great eye for detail
• People say you have an elephant's memory, but secretly you are just very good with checklists in Excel
• You are proficient with Autocad, can quickly draw or easily adjust something
• You look forward to dotting the i's and crossing the t's
• You are empathetic and customer-friendly, but can also stand your ground

You will be involved in, among others, the following challenging relocation projects:

• Relocations in and to the Herman Teirlinck building
• Relocations in and to the Conscience building
• Flemish Administrative Centre Mechelen
• Flemish Administrative Centre Antwerp
• Etc.

Practical information:

• The rate can be indexed annually according to the price revision clause in the contract
• The contract can be extended after a positive evaluation
• There is no mileage allowance, the cost of necessary travel is included in the offered rate. Free parking is available at the Herman Teirlinck building if desired.