ABOUT US
You will join the Construction Projects department of the Facility Company, with the Herman Teirlinck building as the headquarters on the Thurn & Taxis site in Brussels. The Construction Projects department manages and coordinates construction projects from design to completion for the Flemish government, both for departments, Internally Autonomous Agencies, and Externally Autonomous Agencies.

The Construction Projects department consists of about 90 employees in 4 teams, supported by several internal consultants and experts in specific fields.

• Study & Coordination Construction Projects team
• Execution Construction Projects team
• Project Support team
• Technical Support team

As manager office layout, furniture and relocation, you will join the Study & Coordination Construction Projects team. The team consists of approximately 36 project leaders and assistant project leaders, who work in 3 groups of about 10 colleagues each, each group managing a sub-portfolio of projects. You will start within the group responsible for the large (re)housing projects and interior projects within our offices.

More information can be found on our website https://www.vlaanderen.be/nl/vlaamse-overheid/werking-van-de-vlaamse-overheid/bouwprojecten-van-de-vlaamse-overheid

or on our Facebook page Bouwprojecten Vlaamse Overheid.

ABOUT THE POSITION
As manager office layout, furniture and relocation, you will contribute to our relocation projects and lead our office relocations from start to finish. On the one hand, you will supervise the proper execution of the office layout within the project team, as well as the correct delivery and placement of the furniture pieces. On the other hand, you are the linchpin in our project team, responsible for the smooth progress of the relocations. As manager office layout, furniture and relocation, you support the project leaders both in the study and execution phase. Effective communication with customers and stakeholders is essential in this role.

You will be responsible for drawing up detailed moving plans and coordinating moving operations from the old to the new building. To ensure efficiency, you will need to label all furniture with a QR code during the study phase, and before the move, label all items to be moved with a moving sticker. For large projects you will manage these tasks through an external firm. Of course, you are also responsible for quality control upon delivery and placement of both the items to be moved and the newly purchased furniture. When you walk around the office, you must proactively carry out small checks: were the correct materials installed, are the cables positioned correctly? Are the partitions properly installed? Is the furniture undamaged? You will also seamlessly coordinate the moving schedule with the office layout work schedule.

Task Package:

Within the responsibilities of the manager office layout, furniture and relocation, the following tasks are included:

• Inventory of furniture to be disposed of and/or moved, drawing it out in DWG plans and creating an Excel inventory
• Advising the project team regarding the practicality of moving certain furniture
• Managing the various furniture inventories throughout the project
• Creating schedules for the various moving operations within the housing project
• Labelling the furniture to be moved
• Creating new ‘passports’ for the furniture
• Communication and practical preparation of the entities to be moved
• Managing and making arrangements with moving companies during the various moving operations
• Upon delivery and placement by moving companies, performing on-site quality control on the day of delivery

You will be involved in, among others, the following challenging relocation projects:

• Relocations in and to the Herman Teirlinck building
• Relocations in and to the Conscience building
• Flemish Administrative Centre Mechelen
• Flemish Administrative Centre Antwerp
• Etc.

Your profile:

• You highly value sustainability and circularity
• You have a keen eye for detail
• People say you have an elephant's memory, but in reality, you are just very good with checklists in Excel
• You are skilled with Autocad, can easily draw or adjust something
• You look forward to dotting the i’s and crossing the t’s
• You are empathetic and customer-friendly, but you can also stand your ground

Practical information:

• The rate can be indexed annually according to the contract's price revision clause
• The contract can be extended after a positive evaluation
• There is no mileage allowance; the cost of necessary travel is included in the offered rate. Free parking is available in the Herman Teirlinck building if desired.