Context

As part of a large-scale organizational transformation, a major public player is strengthening its governance in the area of portfolio, program, project, and product management (PPM).

This evolution is based on the introduction of a central PMO and decentralized PMOs, with the following objectives:

• better structuring of strategic and operational steering
• enhanced alignment between business and IT initiatives
• optimized prioritization and resource management
• implementation and adaptation of modern PPM tools and methodologies
• standardization of project operations across different departments
• strengthening the maturity of project managers through the provision of tools, standardized methodologies, and training

In this context, the organization is looking for a PMO Officer medior for the central PMO to support the operational implementation of PPM processes, tools, and practices.

Mission

The PMO Officer medior provides operational support to the central PMO and the project teams in the development, implementation, monitoring, and adoption of PPM practices.

Main responsibilities

Development of the project methodology

• Supporting the design and improvement of PPM templates and documents (based on PRINCE2 for project management)
• Supporting the development of the PPM methodology (based on PRINCE2)
• Supporting the development of PPM processes based on governance and the PPM methodology
• Supporting the development and organization of training

Portfolio & reporting

• Collecting and consolidating project and portfolio data
• Contributing to dashboards and reporting
• Supporting prioritization and scoring exercises at portfolio level

PPM Tooling

• Participating in the implementation and improvement of a PPM tool
• Contributing to the translation of business needs into adjustments of PPM tools (e.g., M365 tools)
• Supporting users and gathering their feedback
• Contributing to and improving additional solutions (e.g., SharePoint)

Facilitation & coordination

• Organizing and facilitating workshops (processes, portfolio, governance)
• Supporting the preparation of follow-up meetings

Adoption & change

• Guiding teams in the adoption of new practices
• Contributing to communication and user support

Desired profile

Education level

• Master's degree

Experience

• Experience in PMO, project management, or portfolio support (medior level)
• Practical experience with reporting, workshops, and PPM
• The candidate is part of a PPM expert organization to bring in best practices and have access to expertise and support
• Experience in the public sector is required, preferably within the field of social security
• Experience in an organization with more than 1,000 employees
• Experience with the selection and implementation of digital PPM solutions

Competencies

• Analytical and structured thinking
• Strong communication and facilitation skills
• Ability to collaborate with diverse stakeholders
• Quality and results-oriented

Knowledge

• Project methodologies
• Reporting tools and collaboration platforms

Languages

• French: min. C1
• Dutch: min. C1
• English: min. C1